St. John the Evangelist Catholic Primary

Admission Arrangements 2023/2024, 2024/2025 & 2025/2026

St. John the Evangelist Catholic Academy is part of the Newman Catholic Collegiate. The admissions authority for the school is the Board of Directors of the Newman Catholic Collegiate who has responsibility for admissions to this school. The Board of Directors has delegated responsibility for the administration of the admissions process to the Academy Committee of St. John the Evangelist Catholic Academy.

The admissions process for St. John the Evangelist Catholic Academy is part of the Staffordshire Local Authority co-ordinated admissions scheme. To apply for a place at St. John the Evangelist Catholic Academy in the normal admissions round, an application must be made using the school admission application process of the local authority in which you live naming St. John the Evangelist Catholic Academy on the application form. Applications need to be made by 15 January. A Supplementary Information Form (SIF) must also be completed and returned directly to the school by the same date (see Note 2).

All applications which are submitted on time will be considered at the same time, after the closing date.

You will be advised of the outcome of your application on 16 April, or the next working day, by the local authority on behalf of the school.

Please note that throughout this policy, the term parent means all natural parents, any person who is not a parent but has parental responsibility for a child and any person who has care of a child.

The ethos of this school is Catholic. The school was founded by the Catholic Church to provide education for children of Catholic families. Wherever there are more applications than places available, priority will be given to Catholic children in accordance with the oversubscription criteria listed below. The school is conducted by its Board of Directors as part of the Catholic Church in accordance with its Articles of Association and seeks at all times to be a witness to Our Lord Jesus Christ.

As a Catholic school, we aim to provide a Catholic education for all our pupils. At a Catholic school, Catholic doctrine and practice permeate every aspect of the school’s activity. It is essential that the Catholic character of the school’s education be fully supported by all families in the school. We therefore hope that all parents will give their full, unreserved and positive support for the aims and ethos of the school. This does not affect the right of an applicant who is not Catholic to apply for and be admitted to a place at the school in accordance with the admission arrangements.

The Board of Directors who is the admissions authority and has responsibility for admissions to this school. The Academy has set its admission number at 30 pupils to be admitted to the Reception class in the school year, which begins in September. (See Note 1 below)

Where there are more applications for places than the number of places available, places will be offered according to the following order of priority. If there is oversubscription within a category, the Board of Directors will give priority to children living closest to the school determined by the shortest distance (see Note 6 below)

For the purposes of this policy, parish boundaries are as shown on the Archdiocese of Birmingham parish boundary map which can be accessed on their website and will be applied to the admission arrangements. The parish boundary map is attached and can also be found on the school website.

Oversubscription Criteria

1. Baptised Catholic children (see Note 2 below) who are looked after or previously looked after (see Note 3 below)
2. Baptised Catholic children (see Note 2 below) living in the parish of St. John the Evangelist, Kidsgrove who have a brother or sister (see Note 3 below) attending St. John the Evangelist Catholic Academy at the time of admission.
3. Baptised Catholic children (see Note 2 below) living in the parish of St. John the Evangelist, Kidsgrove.
4. Other Baptised Catholic children (see Note 2 below) who have a brother or sister (see Note 4 below) attending St. John the Evangelist Catholic Academy at the time of admission.
5. Other Baptised Catholic Children (see Note 2 below) who have a brother or sister (see Note 4) attending another school in the Newman Catholic Collegiate (see Note 5 below)
6. Other Baptised Catholic children (see note 2 below).
7. Non-Catholic children who are looked after or previously looked after (see Note 3 below)
8. Non-Catholic children who have a brother or sister (see Note 4 below) attending St. John the Evangelist Catholic Academy at the time of admission.
9. Non-Catholic Children who have a brother or sister (see Note 4 below) attending another school in the Newman Catholic Collegiate (see Note 5 below)
10. Non-Catholic children.

Note 1

Children with an Education, Health and Care (EHC) Plan that names the academy must be admitted. This will reduce the number of places available to other applicants. This is not an oversubscription criteria.

Note 2

In all categories, for a child to be considered as Catholic, evidence of Catholic Baptism or Reception into the Church will be required. For a definition of a Baptised Catholic, see the Appendix. Those who face difficulties in producing written evidence of Catholic Baptism or Reception into the Church should contact their Parish Priest.

Parents making an application for a Catholic child should also complete a Supplementary Information Form (SIF) which should be returned directly to the school. If you do not provide the information required in the Supplementary Information Form and return it by the closing date, together with all supporting documentation, this is likely to affect the criteria that your child is placed into, which is likely to affect your child’s chance of being offered a place at this school.

For the purposes of this policy, a looked after child living with a family where at least one of the carers is Catholic will be considered as Catholic. The carer must forward a copy of their own Catholic Baptismal or Reception certificate directly to the school in order for this priority to be given to the child as failure to do so will result in the looked after child being ranked as a non-Catholic.

Note 3

A “looked after child” has the same meaning as in section 22(1) of the Children Act 1989, and means any child who is (a) in the care of the local authority or (b) being provided with accommodation by them in the exercise of their social services functions (eg children with foster parents) at the time of making the application to the school. A “previously looked after child” is a child who was looked after, but ceased to be so because he or she was adopted or became subject to a child arrangements order or special guardianship order and includes those children who appear (to the Academy Committee) to have been in state care outside England and ceased to be in state case as a result of being adopted.

For the purposes of this policy, a looked after child living with a family where at least one of the carers is Catholic will be considered as Catholic. The carer must forward a copy of their own Catholic Baptismal or Reception certificate directly to the school in order for this priority to be given to the child as failure to do so will result in the looked after child being ranked as a non-Catholic.

Note 4

For all applicants the definition of a brother or sister is:

• A brother or sister sharing the same parents
• A half-brother or half-sister, where two children share one common parent
• A step-brother or step-sister, where two children are related by a parents’ marriage or where they are unrelated but their parents are living as partners.
• Adopted or fostered children

Note 5

The Newman Catholic Collegiate consists of the following schools:

• St Peter’s, Cobridge;
• St Wilfrid’s, Tunstall;
• St Mary’s, Norton;
• St George and St Martin, Birches Head;
• Our Lady and St Benedict, Abbey Hulton;
• St John the Evangelist, Kidsgrove;
• Our Lady of Grace, Biddulph;
• St Joseph’s, Goldenhill;
• St Margaret Ward, Tunstall.

(These are the listed schools of the Collegiate at the time of producing the policy and are the names of schools that will be considered for ranking purposes in the application of this policy)

Note 6

Distances are calculated on the basis of a straight line measurement from the child’s home address point to the front gate of the school. The home address point is used to determine the parish in which the property lies. The local authority uses a computerised system, which measures all distances in miles. Ordnance Survey supply the co-ordinates that are used to plot an applicant’s home address.

In a very small number of cases, where the school is oversubscribed, it may not be possible to decide between the applications of those pupils who are the final qualifiers for a place when applying the published admission criteria.

For example, this may occur when children in the same year group live at the same address, or if the distance between the home and the school is exactly the same, for example, blocks of flats. If there is no other way of separating the application according to the admissions criteria and to admit both, or all, of the children would cause the Published Admission Number for the child’s year group to be exceeded, the Local Authority, on behalf of the Academy Committee, will randomly select the child to be offered the final place.

The Academy Committee will, where possible, admit twins and all siblings from multiple births where one of the children is the last child ranked within the school’s published admission number.

A child’s home address refers to the address where the child usually lives with a parent or carer and will be the address provided in the Local Authority’s Common Application Form.

Where parents have shared responsibility for a child, and the child lives for part of the week with each parent, the home address will be the address provided in the Local Authority’s Common Application Form, provided that the child resides at that address for any part of the school week.

Parents may be requested to supply documentary evidence to satisfy the Academy Committee that the child lives at the address put forward by the parents.

If a place in the school is offered on the basis of an address that is subsequently found to be different from a child’s normal and permanent home address, then that place is liable to be withdrawn.

School Entry

Parents must, by law, ensure that their child is receiving suitable full time education from the beginning of the term following the child’s fifth birthday, when they will have begun to be of compulsory school age.

Where a place is offered in the school, the pupil will be entitled to take up that place, on a full-time basis in the September following their fourth birthday.

A child’s parents may defer the date at which their child, below compulsory school age, is admitted to the school, until later in the school year but not beyond the point at which they reach compulsory school age and not beyond the first day of the summer term.

A child may take up a part-time place until later in the school year, but not beyond the point at which the child has  reached compulsory school age.

Upon receipt of the offer of a place a parent should notify the school, as soon as possible, that they wish to either defer their child’s entry to the school or take up a part-time place.

The parent of a child whose fifth birthday falls during the summer term who wishes to defer their child’s admission until the beginning of the following academic year (when the child will have begun to be of compulsory school age) will therefore need to make a separate in-year application for a place in Year 1 at the school. Any reception class place offered following an application made for the admission round will be withdrawn if the child does not take up that place by the first day of the summer term.

Applications For Children To Be Admitted Into A Class outside Their Normal Age Group

Parents have the right to request, but not insist, that their child be considered for admission to a class outside their normal age group. This could be the case, for example, if a child is gifted and talented, has experienced problems such as ill health, or that the child is summer born, ie a child born between 1 April and 31 August. Parents who wish for their child to be considered for admission to a class outside their normal age group must make an application for the normal age group in the first instance. Parents must then submit a formal request to the Academy Committee for the child to be considered for a different age group class instead. This request should be in the form of a written letter of application outlining the reasons why they wish for their child to be considered to be admitted into a class outside their normal age group and enclosing any supportive evidence and documentation that they wish to be taken into account as part of that request.

The Academy Committee will consider requests submitted for a child to be admitted into a class outside their normal age group and advise parents of the outcome of that request before national offer day, having taken into account the information provided by the parents, the child’s best interests and the views of the Head Teacher.

If the request is refused, the original application for the normal age group class will progress through the Local Authority co-ordinated admissions scheme, be considered by the Academy Committee and the parents advised of the outcome.

If the request is agreed and the year group for which the parents have requested a place is a current year group in the school, then the application will be considered by the Academy Committee and the parents advised of the outcome.

If the request is agreed and the year group for which the parents have requested a place is for a future year group, then the original application is withdrawn and the parents must submit a fresh application when applications open in the autumn term. Please note that parents only have the right to re-apply for a place. Where the Academy Committee agrees to consider an application for Reception the following year, that application is considered alongside all other applications received and parents will be advised of the outcome of that application on national offer day. No place is reserved or held for the child in advance.

If parents are considering submitting an application for their child to be admitted into a class outside their normal age group, it is strongly recommended that they also read the DFE guidance which can be found on the central government website.

Applications from children currently attending st. John the evangelist’s nursery

Attendance at St John the Evangelist’s Nursery does not automatically guarantee that a place will be offered in the Reception class of St. John the Evangelist Catholic Academy. Parents must apply for a Reception place in exactly the same way as parents of children not attending the Nursery. All applications will be considered against the oversubscription criteria by the Academy Committee in the same way regardless of whether the child does or does not attend the Nursery at the time of application.

Appeals

Parents who wish to appeal against the decision of the Academy Committee to refuse their child a place in the school should make that appeal request in writing to the Chair of the Academy Committee at the school address. Appeals will be heard by an independent panel.

Please note that parents do not have the right to appeal if their request for their children to be admitted to a class outside their normal year group has been refused, but the Academy Committee has offered a place in the normal age group instead.

Repeat Applications

Any parent can apply for a place for their child at any time outside the normal admissions round. Parents do not have the right to a second appeal in respect of the same school for the same academic year unless, in exceptional circumstances, the Academy Committee has accepted a second application from the parent because of a significant and material change in the circumstances of the parent, child or school, but have still refused admission.

Late Applications

Late applications will be dealt with in accordance with the Local Authority’s co-ordinated admissions scheme. This states that late applications will be considered alongside those received by the closing date only in the event of one of the following:

1. The family moved into the area after the deadline for the receipt of applications;

2. Exceptional circumstances, stated in writing with evidence, prevented the form from arriving on time;

3. An error on the part of the school

4. The application is received before Own Admission Authority schools have ranked their application.

Such considerations will be the exception rather than the rule. Otherwise late applications will be considered at the end of the allocation process.

You are encouraged to ensure that your application is received on time.

CHANGE IN PREFERENCE

Once parents have submitted their preference, they will not be allowed to change them without an exceptional change in their circumstances, for example, if the family has recently moved address or an older sibling has changed schools. All requests to change preferences should be made in writing to the Local Authority to whom the parents submitted the original application. Where a change of preference is submitted for an oversubscribed school, without an exceptional change in circumstances, then the application will be refused.

Waiting List

In addition to their right to appeal, children who have not been offered a place at St John the Evangelist but were offered a school that was ranked as a lower preference on their application form will be added to a waiting list.

The waiting list will be maintained until the last day of the summer term and will then be discarded.

A child’s position on a waiting list is not fixed. When a new child joins the waiting list, all applicants on that waiting list will be re-ranked to ensure that the list is always maintained in oversubscription criteria order. This means that a child’s position on the waiting list could go up or down during the time that it is on the list. Any late applications accepted will be added to the waiting list in accordance with the oversubscription criteria.

Inclusion on the waiting list does not mean that a place will eventually become available. It may be that those already offered places may accept them, thereby filling all available places.

Children who are the subject of a direction by the Local Authority to admit or who are allocated to a school in accordance with the Fair Access Protocol take precedence over those on a waiting list.

In Year Fair Access Protocol

The Academy Committee of St. John the Evangelist Catholic Academy is committed to taking its fair share of children who are vulnerable and/or hard to place, as set out in locally agreed protocols. Accordingly, outside the normal admission round the Academy Committee is empowered to give absolute priority to a child where admission is requested under the locally agreed protocol. The Academy Committee has this power, even when admitting the child would mean exceeding the published admission number subject to the infant class size exceptions.

Applications Other Than The Normal Intake To Reception Class (In-Year Admissions)

An application can be made for a place for a child at any time outside the normal admission round and the child will be admitted where there are places available. Further information regarding instructions on how to apply for a place in the school at any other time other than the normal intake is available on the School's website.

St. John the Evangelist Catholic Academy is part of the local authority’s in-year co-ordinated admissions scheme. Therefore, in order to apply for a place at this school, an application must be submitted to the local authority who will then forward that application to the school for consideration by the Board of Directors. The school will inform the local authority of the outcome of the application who will then inform the parents on behalf of the school. Applications can be submitted through the local authority. 

If there are no places available, the child will be added to the waiting list (see above).

Parents will be advised of the outcome of their application in writing and, where the Board of Director’s decision is to refuse their child a place, have the right to appeal to an independent appeal panel.

There is no charge or cost related to the admission of a child to this school.