Providers will be required to submit attendance records to Staffordshire County Council in an agreed format and time scale. Attendance details must include:
- No of children attending the holiday club
- No of days each child attended
- No of children of primary/secondary age
- No of children recorded as SEND
- NO of bookings made but child did not attend
- No of cancellations
- No of walk ins
Providers are responsible for their own marketing and promotion of all HAF funded clubs, and attendance less than 60% may result in a reduction or non-payment of the second grant payment.
SCC are developing IT systems that will automate systems to record all of the above in real time, and for ease of statistical returns. More information on the expectations of providers regarding the use of any new SCC HAF IT system will be included as part of the grant terms and conditions.
Quality Assurance and monitoring of the activities and providers will be completed on an informal basis and will link to the Quality Framework and may include:
- Self-assessment
- Peer assessment
- Quality assurance visits
- Feedback from children, parents/carers
- Information to the Steering Group