Incident Reporting
My Health and Safety launched on the 1 March 2018 to schools and academies who subscribe to the Health, Safety and Wellbeing Service.
My Health and Safety allows you to report accidents, near misses, incidents of violence or aggression, road traffic accidents and environmental incidents directly to us via a web based system.
Benefits of My Health and Safety
- Record incidents from any location at any time via log-on or remote reporting facility.
- Automatically notifies key people and prompts a manager review.
- A dedicated review facility to record and track local investigations and actions.
- Stores all documents including photographs, witness statements and reports in one secure location.
- Colleagues will be able to report incidents from anywhere with an internet connection.
- Intelligent forms guide the collection of relevant facts and information.
- Accessed via the web, 24 hours a day, 7 days a week.
- Instantaneous access to incident reports.
Accessing the system
School managers can access the system to record and review incidents by entering the school user name and password online.
The username and password has been sent to the email account you provided. You will need to change your password the first time you log-in. Any visitor to the website can access your data if they have your access details so please ensure that you consider carefully with whom you share this information.
If you wish, school staff can report incidents directly to the school and Health, Safety and Wellbeing Service.
Schools will automatically receive notification that a report has been made and can review and take appropriate action.
User guides and support sessions
A School User Guide is available to download hers and from the help section of My Health and Safety:
My Health and Safety is very intuitive, but if you have a question please email myhealthandsafety@staffordshire.gov.uk or call 01785 355777.
Information security
Personal data gathered in My Health and Safety will be recorded and used in accordance with our Information Governance framework. By entering personal data (both employee and non employee) you agree to it being stored and processed.
The personal information collected is designed to allow us to:
- Personalise the system to you;
- Compile statistical information for regulatory or business purposes;
- Enable reporting to the Health and Safety Executive or other body as required by statute.
Academies, Trust and Voluntary Aided schools - if you decide not to use our services at any point in the future we will hold your information for a short cooling off period during which you may request a copy, after which it will be securely deleted.
A privacy statement (584 KB) for the system is available.