Online learner enrolment form

Your information is collected on this form for the following reasons:

• The training you are applying for is funded through a grant from the Education and Skills Funding Agency. Your information will be shared with them so the council can claim the funding.

• Your information will be shared with the course provider so they can deliver your course.

For full details of the council’s privacy notice please visit our website County Council Privacy Notice.
Details of the Education and Skills Funding Agency Privacy Notice is included at the end of the form.

Your provider will check you are eligible for the course using the four questions below. Please tick yes or no. If you tick no to any of the questions, your tutor may need more details to confirm your enrolment.

If you tick no to any of the below, your tutor may need more details to confirm your enrolment.

Address

Please state your previous address

Your welfare is important to us and we request this information in the event of an emergency whilst you are on your course. Please ensure you let the individual know that you have named them as your emergency contact.

For full details of the council’s privacy notice please visit our website County Council Privacy Notice.

This privacy notice is issued by the Education and Skills Funding Agency (ESFA) on behalf of the Secretary of State for the Department of Education (DfE) to inform learners about the Individualised Learner Record (ILR) and how their personal information is used in the ILR. Your personal information is used by the DfE to exercise our functions under article 6(1)(e) of the UK GDPR and to meet our statutory responsibilities, including under the Apprenticeships, Skills, Children and Learning Act 2009. Our lawful basis for using your special category personal data is covered under Substantial Public Interest based in law (Article 9(2)(g)) of GDPR legislation. This processing is under Section 54 of the Further and Higher Education Act (1992). The ILR collects data about learners and learning undertaken. Publicly funded colleges, training organisations, local authorities, and employers (FE providers) must collect and return the data to the ESFA each year under the terms of a funding agreement, contract or grant agreement. It helps ensure that public money distributed through the ESFA is being spent in line with government targets. It is also used for education, training, employment, and well-being purposes, including research.
We retain your ILR learner data for 20 years for operational purposes (e.g. to fund your learning and to publish official statistics). Your personal data is then retained in our research databases until you are aged 80 years so that it can be used for long-term research purposes. For more information about the ILR and the data collected, please see the ILR specification
ILR data is shared with third parties where it complies with DfE data sharing procedures and where the law allows it. The DfE and the English European Social Fund (ESF) Managing Authority (or agents acting on their behalf) may contact learners to carry out research and evaluation to inform the effectiveness of training.
For more information about how your personal data is used and your individual rights, please see the DfE Personal Information Charter and the DfE Privacy Notice
If you would like to get in touch with us or request a copy of the personal information DfE holds about you, you can contact the DfE in the following ways:
• Using our online contact form
• By telephoning the DfE Helpline on 0370 000 2288
• Or in writing to: Data Protection Officer, Department for Education (B2.28), 7 & 8 Wellington Place, Wellington Street, Leeds, LS1 4AW
If you are unhappy with how we have used your personal data, you can complain to the Information Commissioner’s Office (ICO) at: Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. You can also call their helpline on 0303 123 1113 or visit the ico website
Date last updated: 31 Jan 2024

By submitting this form, you are agreeing to the following statements:
• I have been given advice and information and discussed any support needs I have.
• The aim of the course is appropriate to my purpose for learning and existing skills.
• I understand the times and dates of sessions, any costs and materials I need to bring.

I agree to:
• arrive on time and participate in every session of the course
• tell the tutor if I can’t attend
• respect other people and not show any prejudice towards others
• agree some ground rules for the class with other learners and the tutor
• take care of any materials and equipment
• follow health and safety regulations
• talk to the tutor if I have any concerns about my learning or learning environment

I understand and agree that:
• I will inform the tutor if any circumstances detailed with in this form change during my programme.
• If I have declared false information, action may be taken to redeem any course fees and any associated costs from me.
• I will pay any fee for which I am liable as per the Council’s Fee Policy.
• If I withdraw, all fees will remain payable in full as per the Council’s Fee Policy.
• I have accurately described my existing qualification level, and employment status.

Staffordshire County Council online courses are available to learners who confirm that they understand and agree to the following Conditions of Use.

1. You are responsible at all times for the way that you use a computer/device and the internet.

2. If you do not follow by these conditions or you behave in a way which is not acceptable to other users, you will be asked either to restrain your behaviour or you will be stopped from accessing the course.

3. The following lists some of the actions which are not acceptable and may result in your access to the course being withdrawn, at the discretion of the tutor/Staffordshire County Council staff:
- Allowing someone else to access the course using your access permission.
- Any deliberate damage to the computer or network in line with the Computer Misuse Act 1990.
- Accessing or sharing any material that promotes radicalisation or extremism.
- Using the internet or other storage to access, copy or share any material that is unlawful or is likely to be considered offensive including any materials that are intimidating, discriminatory, racist, sexist, homophobic, defamatory materials, encourage violence or hatred, or nude/semi-nude images or video.
- Transmitting, copying, or downloading any material without the permission of the copyright holder.
- Behaving in a manner which is likely to be seen as harassment, cyber-bullying, grooming or phishing, or cause offence or embarrassment to other users.

4. The County Council accept no responsibility or liability for any matter, claim, action, inaction proceedings, demand, damage, loss, cost, charge or expense which any person may suffer or incur, either directly or indirectly through the use of this service.